What is Colby AI?
Colby is a consulting firm that builds custom software for commercial cleaning companies whose operations have outgrown spreadsheets and off-the-shelf apps. We identify bottlenecks in your workflow, develop tailored solutions, and provide ongoing support after launch. Our process begins with a focused interview and a preliminary bottleneck brief before the first call. During a three-week discovery phase, we immerse ourselves in your operation—on site and on calls—to map how work actually runs. You receive a visual map of your processes and a build menu priced item by item, ranked by payback. You decide what gets built first, or whether anything does. Once building begins, working software is delivered to your team every week—no big reveal at the end. We host everything we ship and answer the phone when something breaks.
A key example is our lead generation module that integrates multiple data sources into a single scored call list. We wire permit feeds, assessor rolls, new business licenses, and RFP portals from multiple cities. For instance, before your sales team starts the day, Colby has already read yesterday's permit feeds from Phoenix, Tempe, Scottsdale, Mesa, and Chandler. A certificate of occupancy filed six days ago on a 42,000-square-foot medical building in Phoenix appears at the top of the Call Ready queue with a score of 88. The score is transparent and auditable: the certificate of occupancy adds 40 points, the building size contributes more, and corroborating signals like a recorded sale and new business license push it higher. Each lead card shows the reason in one line and the number to dial. Signals are organized into buckets: Call Ready, Needs Enrichment, and Monitor. Coverage is provisioned one jurisdiction at a time, so a banner might read "3 of 5 counties live."
Colby is ideal for commercial cleaning companies that need to streamline operations, automate lead generation, and gain a competitive edge. Technical details include API integrations with municipal data sources, custom scoring algorithms, and weekly deployment cycles. Our approach ensures you get exactly what you need, when you need it, with no surprises.
Use Cases
Key Features
custom software development workflow bottleneck identification tailored solutions ongoing support discovery phase process mapping build menu pricing weekly software delivery hosted solutions lead generation moduleWho is it for?
commercial cleaning companies, operations managers, sales teams, business owners, facility management firms
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